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Microvolunteer

Microvolunteering: the benefits and drawbacks

National Volunteer Weekvolunteer-lethbridge is right around the corner. Communities across the country are celebrating volunteerism during April 10-16th , inspiring people and thanking volunteers for their invaluable contributions.

As part of their National Volunteer Week Celebrations, Volunteer Lethbridge is promoting Microvolunteering Day on Friday, April 15th.

From the Microvolunteering Day website:

“Microvolunteering is bite-sized, on-demand, no commitment actions that benefit a worthy cause.”

Some examples of microvolunteering include:

  • Tweeting about an organization or event
  • Baking a cake, knitting a hat, or writing a card for a cause
  • Picking up garbage in your community
  • Participating in a survey or research project
  • Signing a petition
  • Helping a senior with their groceries or yard work

I talked to Chelsea Sherbut, Volunteer Lethbridge’s Development Coordinator, to learn more about microvolunteering and what Volunteer Lethbridge has planned for the day.

Sam Kriviak: How is microvolunteering different from traditional volunteering? What are the benefits and drawbacks of microvolunteering?

Chelsea Sherbut: Unlike most normal volunteer opportunities, there is no application process, no screening, and no real commitment with microvolunteering. Usually you don’t have to go to a specific place to do it. It can often be done for home on your own time. You can see that there can be a lot of benefits!

Some drawbacks are that volunteers might miss out on making some of the “real life” connections that you get with traditional volunteering, and it’s not the kind of volunteer opportunity that improves your résumé. It still can be tremendously impactful, though, and is a fantastic option for people who feel like they are too busy to volunteer.

SK: What about for volunteer-engaging organizations?

CS: For organizations, microvolunteering offers a way to create more engagement and an easy platform for people to get to know your organization better. It’s a good opportunity to expose people to your mission and slowly build an ambassador for your work!

iphone 4It can also be a lot easier to attract volunteers for these kind of opportunities. We often talk about eliminating barriers to volunteering and this is one great way. If you can create an opportunity that requires as few barriers as possible you’ve made it almost impossible for a prospective volunteer to say no!

Creating microvolunteering opportunities isn’t without challenges, but if you are creative, there are a lot of potential ways to use volunteers on a micro-scale: research and data collection, citizen science, online petitions, donations of specific items, brainstorming (i.e. naming your new exhibit/campaign), social media marketing, clean ups, etc.!

SK: Along with many other community celebrations, Volunteer Lethbridge is recognizing Microvolunteering Day as part of National Volunteer Week. What are your plans for the day?

CS: Yes we have a very busy week, so this one is a bit low key. Our main plans are:

  • to highlight a different microvolunteering opportunity each hour throughout the day on social media;
  • to complete some microvolunteering actions in our office.

SK: Why did you feel it was important to celebrate Microvolunteering Day? How does microvolunteering benefit Lethbridge?

CS: We want everyone in Lethbridge to consider themselves a volunteer. Microvolunteering is one super simple, super fast way to get involved that EVERYONE has time for. We’d also like to start building an awareness of how agencies can be creative when they are coming up with ways to engage more volunteers.

SK: If people are interested in microvolunteering, where can they go for more information or to get involved?

CS: For people outside of Lethbridge, check out the Microvolunteering Day website. In Lethbridge, check out our Facebook page on Friday, April 15th for a ton of great ideas and opportunities all day long! We would love to hear what micro-actions others in the province are doing too!


Thank you so much to Chelsea from Volunteer Lethbridge for sharing with us!

Do you have plans or ideas for Microvolunteering Day? Let us know in the comments! Places to find out more:

For more information on what else Lethbridge has planned for National Volunteer Week, and to browse other Alberta communities’ National Volunteer Week celebrations, visit our National Volunteer Week event page.

Silhouette Woman

3 ways being privacy conscious can improve your organization’s reputation

Typing Woman smallIn the twenty-first century, data and information are everywhere. Collecting information is truly foundational to everything we do in our daily work. Online activities that collect personal information, fundraising efforts, volunteer screening, and social media put a responsibility on nonprofits to consciously manage people’s privacy, information, and other data.

By being privacy conscious you can help strengthen your organization’s reputation, enhance the trust in your staff, and even increase the loyalty of donors, participants, and volunteers.

If you want to maintain a positive perception of your organization and the important work you do, a solid practice is to have processes in place for managing information and personal records.

Here are a few simple ideas and actions your organization can take to be more privacy conscious and protect the personal information and privacy of those people who interact with your nonprofit.

Enhance your organization’s reputation

Protecting privacy and personal information can improve your organization’s reputation.

In general, nonprofits that manage personal information in accordance with privacy legislation (like PIPA or FOIP) are seen as more accountable and trustworthy, by clients, volunteers, donors, and potential partners.

An improved reputation may mean that other agencies will find opportunities to work together with your nonprofit more attractive, especially if operating joint programs or if a partnership requires information sharing.

By simply reviewing how your organization currently manages personal information, you can begin to establish more formalized processes.

A simple review of your current practices may provide other benefits like;

  • assist you in making better decisions about what information is reasonable to collect and only collecting what you need
  • guide you to use the information you collect more effectively and intentionally
  • improve how you protect the privacy of those people who are important to you

Trust in your staff

Not having good personal information protections in place could hurt how your staff are perceived and trusted by your donors, volunteers, and clients.

Simply because a few standardized processes are lacking in their work, your staff may not be perceived to have the same level of responsibility and accountability as people working in businesses.

While initially it may seem like added work, you can help improve the level of trust your donors, volunteers, and clients have in your staff by involving staff in the process of protecting personal information.

Simple ways your staff can be seen as part of protecting privacy while collecting information include;

  • staff being transparent about how a person’s personal information will be used, providing those people an opportunity to ask questions or make requests that help them feel their information is respected
  • staff explaining how information will be stored and/or destroyed, demonstrating a professional level of accountability in the staff person and helping to develop a relationship of trust between the individual and staff at your organization

Loyalty from your donors, participants, and volunteers

GlassesPeople are asked to share their personal information many times a day, from entering an email address, to sharing a postal code at a store check-out, to signing into social media websites. Personal information is increasingly valuable in today’s world.

People are concerned about what data is requested of them, how much of the requested information is required for the service they want to use, and how their data is eventually used. While they may have differing thoughts and feelings about their expected privacy when it comes to their own information, one thing often rings true, people generally place more trust and respect in those who work to protect their privacy.

People who your organization counts on to volunteer or donate are not only important to your work, but also champions who will share the experiences they have with your organizations with others. It is a good idea to be transparent with those people about the steps you have in place to protect and respect their privacy.

Some simple solutions that you can incorporate;

  • a “privacy practices and policy” notice on all donation forms or receipts
  • be upfront about the personal information that is required for volunteer screening processes (ex. is a police information check required, references, or employment history?)
  • set clear expectations during volunteer interviews or orientation about how their personal information will be used, stored, and destroyed

If your organization is already taking some of these steps for privacy protection – great work! Please keep it up and share any tips you might have about your processes in the comments.

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From the Vault: What DO Volunteers Want?

NVW2016_WebBanner editNational Volunteer Week is just around the corner! From April 10-16, join the country in recognizing and celebrating volunteerism in our communities. Learn more about National Volunteer Week and how to take part in the celebration.

In this blog, we share some volunteer recognition tips you can use during National Volunteer Week and year round.

Originally published November 12, 2013.

Volunteer Canada just released their 2013 Volunteer Recognition Study, and I highly recommend it to anyone who works with volunteers! It’s an easy and enlightening read. Best of all, there some big surprises that will (hopefully) improve how the sector works with and recognizes our volunteers.

To give you a taste, here are some of the biggest gaps the study identified between what our organizations think our volunteers want and what they truly appreciate:

1. In the study, volunteers said that their least preferred forms of recognition included formal gatherings (ex. banquets) and public acknowledgment (ex. radio ads or newspaper columns). These methods are common for many organizations, with 60% using banquets and formal gatherings, and 50% using public acknowledgement as their recognition strategies. Instead, volunteers indicated that they would prefer to be recognized through hearing about how their work has made a difference, and by being thanked in person on an ongoing, informal basis.

2. Over 80% of organizations said a lack of money was the most common barrier to volunteer recognition. Since the study shows that volunteers prefer personal ‘thank-you’s and being shown the value of their work over a costly banquet or a public advertisement, funds need not get in the way of good recognition!

3. Volunteers said that the volunteer activities they are least interested in are manual labour, crafts, cooking, and fundraising. According to the 2010 Canada Survey of Giving, Volunteering and Participating (CSGVP), fundraising is the most common activity in which organizations engage volunteers. Instead, volunteers said that their preference is to work directly with people benefiting from their volunteering, or in opportunities where they can apply professional or technological skills.

These findings ring true in my own experiences as a volunteer. I really appreciate it when I am told I did a good job, or that a client made special mention of my work – it shows me that giving my time truly made a difference, which is the reason I volunteer in the first place. Conversely, I tend to avoid going to volunteer appreciation parties or awards ceremonies. My dislike for big social events is a personal preference (I’d much rather stay home with my cats!), but even the most outgoing and social volunteers are likely busy just like me.  It is very difficult to schedule an event that every volunteer can come to, and, if that is the only time made for recognition, then a lot of volunteers won’t receive any at all.

VolunteersThe good news is that while our sector may at times drop the ball on volunteer recognition, the changes recommended by the 2013 Volunteer Recognition Study are very attainable. We already know the value of our volunteers – now we just have to remember to communicate that to them! Read the whole study for more straightforward tips and ideas on how to step up your organization’s volunteer recognition.

For more from Volunteer Canada on volunteer recognition, check out their other resources.

Sam Kriviak
Volunteer Alberta

 

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Coping After Natural Disasters – Care for your community with Psychological First Aid

Guest post by Owen Thompson, Alberta Museums Association

Albertans are no strangers to natural disasters. We have been faced with the threat of wildfire, flood, avalanche, extreme storms, extreme heat, tornados, the list goes on.

Yet, even within the framework of an experienced and professional infrastructure, the unprecedented flooding in summer of 2013 left a lasting impression on Alberta. It very literally changed the landscape of the Rockies in some areas and along the Bow River specifically. As one researcher from UBC explained, “the river widened substantially and degraded up to two meters in some places as the channel pattern was reorganized completely.”

Billions of dollars have been spent to recover from those few days almost three years ago. But the damage was not just physical; it also had psychological impact on many people, such as nonprofit staff and volunteers who were engaged in the aftermath of the floods, as well as the individuals they helped.

ThoughtfuNatural disasters, like other traumatic events, can have a last effect on the mental health of all those involved. Years later, residents of High River continue to report feeling “jittery” in June, or when heavy rains come through. The stress levels and anxiety that come with facing such drastic events can be debilitating. Helplessness can set in and action may stop when it is needed most. However, similar to the ways we mitigate physical damage, there are also ways to mitigate psychological damage.

For that reason, the Alberta Museums Association, through its Museum Flood Funding Program, is proud to be partnering with Volunteer Alberta and Alberta Health Services (AHS) to offer two workshops on Psychological First Aid (PFA) in southern Alberta.

Psychological First Aid (PFA) provides the tools Albertans working in the aftermath of natural disasters need to help other members of their communities. PFA can also lessen the emotional and mental impact for those workers themselves.

The PFA workshops provides tools and methods to:

  • offer practical care without forcing it
  • listen without pressure
  • connect people to the information and resources they need
  • protect people from further harm

The PFA workshops will address the deep psychological effects of trauma, with a focus on the aftermath of disaster situations, by sharing methods that can aid in the recovery process. This training is a great opportunity for staff, volunteers, and individuals who work with those struggling after natural disasters.

The training uses a “stepped-care” approach that tailors the type of care to the needs of each person. Some people will need access to professional therapy, while other people will recover on their own. While PFA is the first line of defense against stress-related mental health issues, it cannot replace the level of care offered by a professional.

The PFA workshops will be held in two southern Alberta locations:

  • High River on May 12
  • Medicine Hat on June 23

Find out more information on the workshops and register today.

 

Owen Thompson
Flood Advisory Lead
Alberta Museums Association

 

museum

 

ahs

 

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Syrian Refugee Resettlement: What does it mean for nonprofits and supporters?

Guest post by Paula Speevak from Volunteer Canada.

Visit our Supporting Newcomers page for resources, tools, and referrals for organizations and individuals who want to help welcome Syrian refugees to Alberta.

*** Le texte français suit ***

Canada flagWelcoming refugees to Canada has been called an “important part of Canada’s humanitarian tradition.” As Syrian refugees arrive in Canada, many Canadians have been inspired to help.

The generosity of Canadians from coast-to-coast has been outstanding. There have been countless offers of household items, clothing, money and time.

Yet, despite the obvious need for donations, some Canadians may be wondering why no one has taken them up on their offers.

In times of natural disasters, health emergencies and other humanitarian crises, Canadians respond with overwhelming generosity. However, engaging their acts of kindness is anything but simple.

Although having a surge of interested volunteers and donors is indeed a wonderful problem to have, there are two things we must tackle: how to help organizations build their capacity to engage the surge of volunteers and how to keep Canadians from getting frustrated when their offers aren’t answered.

A typical settlement organization may receive 10 calls a month from potential volunteers. In times of crisis, such as the resettlement of 25,000 Syrian refugees, they may find themselves receiving upwards of 200 calls a day.

Beyond that, a lot of work goes in to recruiting and onboarding volunteers. Who answers the flood of phone calls and emails? Who evaluates potential volunteers’ skills? Who screens them to ensure safety? Who provides orientation and training?

It’s human nature for Canadians to want to give back now, when planes full of refugees are arriving. And while many Canadians want to directly help refugees, right now, many organizations need assistance with volunteer coordination and administration.

But, as my colleagues in settlement and integration organizations remind me, there is often a great deal of focus on the immediate aspects of settlement: finding housing, registering for school, setting up bank accounts, learning a new language and accessing health care.

Young girlIntegration, on the other hand, is a years-long process.

The need for volunteers to help Syrian refugees connect with their new communities will continue – and that need goes beyond traditional settlement agencies.

Consider volunteering for schools, breakfast clubs, recreation and community centres, summer camps, health centres or neighbourhood associations. They will all face increased needs in service and program delivery as refugees begin integrating.

Volunteering is more than just giving time. It shapes the communities we want to live in and, by extension, creates the kind communities we want to welcome people to.

You can help Syrian refugees by making your community more vibrant and resilient. There is no shortage of organizations that will indirectly assist with integration. Take stock of your skills and interests to find the right fit. Be patient after submitting your application and don’t expect to start volunteering the next day. Volunteers will still be needed later in the year and beyond.

Paula Speevak
Volunteer Canada


BrothersOn a dit que l’accueil des réfugiés «  fait partie de la tradition humanitaire du Canada ». À mesure que les réfugiés syriens arrivent au Canada, beaucoup de Canadiens sont inspirés à aider.

D’un bout à l’autre du pays, les Canadiens font fait preuve d’une générosité extraordinaire, comme en témoignent les innombrables dons d’articles ménagers, de vêtements, d’argent et de temps.

Cela dit, malgré l’évidente nécessité de dons, certains Canadiens se demandent peut-être pourquoi personne n’a donné suite à leur offre d’aide.

Lors de catastrophes naturelles, d’urgences de santé et d’autres crises humanitaires, les Canadiens ont toujours réagi avec grande générosité.  Cependant, la concrétisation de leurs gestes de bonté est tout sauf simple.

Même si l’arrivée d’une grande vague de donateurs et de bénévoles intéressés constitue un heureux problème, deux difficultés se posent : comment renforcer l’aptitude des organismes à tirer profit du nombre accru de bénévoles et comment empêcher les Canadiens de se sentir frustrés quand on ne donne pas immédiatement suite à leur offre d’aide.

En temps normal, les organismes chargés de l’établissement reçoivent une dizaine d’appels par mois de la part de bénévoles désireux d’aider. En temps de crise, comme lors du rétablissement de 25 000 réfugiés syriens, ces organismes peuvent être inondés d’appels allant jusqu’à 200 par jour.

De surcroît, beaucoup d’efforts sont requis pour recruter et mettre à l’œuvre des bénévoles. Qui répond au tsunami d’appels téléphoniques et de courriels? Qui évalue les compétences des éventuels bénévoles? Qui s’occupe du filtrage de sécurité? Qui offre les séances d’orientation et de formation?

Il est dans la nature humaine des Canadiens de vouloir redonner à la société tandis que des avions pleins de réfugiés atterrissent en sol canadien. Mais alors que beaucoup de Canadiens veulent aider immédiatement et le faire directement, un grand nombre d’organismes ont besoin de soutien pour coordonner et gérer  leurs effectifs bénévoles.

Comme le soulignent mes collègues actifs au sein d’organismes chargés de l’établissement et de l’intégration, il faut souvent mettre  l’accent sur des aspects immédiats de l’établissement : trouver un logement, inscrire les enfants à l’école, ouvrir un compte de banque, apprendre une nouvelle langue, accéder aux soins de santé.

Par contre, l’intégration est un processus qui s’étale sur plusieurs années.

TogetherOn continue d’avoir besoin de bénévoles pour aider les réfugiés syriens à s’intégrer à leurs nouvelles collectivités – et ce besoin va au-delà du mandat des organismes d’établissement traditionnels.

Songez à faire du bénévolat au niveau des écoles, des clubs de petits déjeuners, des centres récréatifs et communautaires, des camps d’été ou des associations de quartier. Toutes ces organisations seront appelées à répondre à de nouveaux besoins en matière de services et de programmes à mesure que les réfugiés s’intégreront à leurs nouveaux milieux.

Le bénévolat suppose beaucoup plus qu’un simple don de temps. Il influence nos milieux de vie et, par ricochet, aide à créer les genres de collectivités au sein desquelles nous sommes heureux d’accueillir les gens.

Vous pouvez aider les réfugiés syriens et rendant votre collectivité plus dynamique et résiliente. Il y a plein d’organismes qui sont en mesure d’aider indirectement les réfugiés à s’intégrer. Tenez compte de vos compétences et intérêts particuliers pour trouver ce qui vous convient le mieux. Une fois votre demande de bénévolat envoyée, soyez patient et ne vous attendez pas à commencer du jour au lendemain.  L’aide des bénévoles sera encore requise au fil des mois et des années à venir.\

Paula Speevak
Bénévole Canada

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