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Volunteer Screening: Finding the Right Fit Makes All the Difference

This blog was first published on the Community and Adult Learning Program website on November 28, 2017.


Volunteer screening is key to your organization’s success – it provides better volunteer matches, improves safety and quality of programs, and reduces risks and liabilities. Screening is about making informed, reasonable judgements about people based on information gathered from a variety of sources. It begins before onboarding a volunteer and continues throughout their involvement with your organization.

The Volunteer Screening Program (VSP) supports non-profits to implement effective volunteer screening practices. The program has two primary components:

  1. Education & Training
  2. Financial Support

EDUCATION & TRAINING

Data gathered from our workshops and presentations showed us that the biggest challenge faced by organizations is access to resources and best practices related to volunteer screening. Organizations want to maximize their volunteer engagement strategies and support a deeper understanding of participation, privacy, and protection at all levels – volunteer managers, leadership, and board.

Organizations also shared they want to hear from their peers. It’s important to have a space to share organizational best practices, discuss challenges faced by the community, and learn from the experts (e.g. police services or insurance agencies). Exploring organizational mindsets around volunteer screening and employing best practices from peers and experts can lead to new solutions and possibilities!

For these reasons, VSP offers lots of free online resources including templates, tools, and workbooks, as well as interactive learning opportunities such as webinars and in-person learning forums.

Access these education and training opportunities and support volunteer screening best practices at your non-profit.


FINANCIAL SUPPORT

VSP provides funding to eligible organizations to support development in the areas of volunteer screening as well as funding for eligible organizations to support costs associated with Vulnerable Sector Checks (VSCs).

The Volunteer Screening Development Grant is designed to help support organizations in developing effective screening practices and processes. The grant provides $2,000 to support non-profits facing resource and capacity challenges in the area of volunteer screening.

The Vulnerable Sector Check Fee Waiver alleviates costs associated with VSCs. The waiver is available for organizations operating in participating communities. Eligible organizations must work with vulnerable populations and engage volunteers in approved positions of trust and authority in order to access the fee waiver.

Find more information on financial assistance.

Daniela Seiferling
Volunteer Alberta

Meeting2

From the Vault: 15 Tips to Get Sponsored

This blog was originally posted October 28, 2015.


static1.squarespace.comI recently attended the Western Sponsorship Congress two day event in Calgary. I met a variety of people, sat in on some amazing sessions, and heard great tidbits from the group chats in the main ballroom.

Reflecting on all I heard, I went through my notes and found 15 insightful tips, trends, and insights to keep in mind when considering sponsorship.

CONSIDERATIONS FROM THE KEYNOTE:
Brent Barootes from Partnership Group presented some very relevant information about sponsorship in today’s world.

1. Declines in traditional marketing channels (newspaper ads, TV commercials, etc.) has freed up more money in corporate sponsorship budgets.

2. Sponsorship budgets (on average) rose from 5% in 2007, to 25% in 2014 out of the marketing budgets of corporations.

3. Sponsors want to be fully integrated into the marketing strategy of your event, cause, or organization.

4. Corporations prefer product placement or brand placement (ex. at your event) to advertisements.

5. Many corporations are looking to engage their employees in new and innovative ways to showcase their company and deliver an increased return on investment (ROI).

BREAKOUT SESSIONS HIGHLIGHTS

6. Find a sponsorship partnership that excites you – this is just as important (maybe even more important) as the amount of money that exchanges hands.

7. Building a good relationship is a fundamental part of sponsorship – the discovery part of the relationship (the first few meetings) can help both parties understand the roles, outcomes, and responsibilities of the partnership.

8. Share your cause with potential sponsors. Sponsors are looking to align with causes that will help them make their world (community/market) a better place.

9. Consider video as a way to add extra value to your communications (campaigns, emails, website, or as a stand-alone awareness piece). Video is a great way to showcase sponsors and may attract a specific video sponsorship.

10. Think creatively and offer potential themes for you and your sponsorship partner to build the sponsorship around. (Instead of offering different sponsorship levels – see tip #11) Pick something that you and your sponsor can grow together, so their sponsorship can continue year-round and not end with a specific event.

Staff meetingPANEL DISCUSSION HIGHLIGHTS
In my opinion this was the MOST interesting and educational session of the whole event! The panel discussion, ‘One Size Doesn’t Fit All’ featured four representatives from different businesses (Telus, Cenovus, Remax Real Estate, and North Peace Savings & Credit Union) who shared what they look for when considering potential sponsorship opportunities.

11. Don’t spend time creating the ‘typical sponsor packages’ (Gold, Silver, Bronze) – they do not work because they are outdated and not tailored for mutual benefit.

12. Pick-up the phone when approaching smaller businesses (like Remax and Credit Union). Chatting about the problem, issue, or opportunity will help both parties see possible solutions. They may offer advice or steer you to the right “pile of money” and aide you in the application process – and help build the relationship.

13. Do your homework! Be well aware of a sponsors market, product, what they do, why they do it, and the reasons why they donate. (This is especially important for larger corporations. Most large corporations have online forms – tailor your online application with the information you discover in your research.)

Bonus Tip: If you know someone within the company, follow-up with an email or phone call to make them aware of your application.

14. Know your own stuff! Know your stats, your mission, your audience, and what your objectives are. Be well prepared for meetings – you will come across as genuine and credible. Show the company how they can help drive your mission and how it aligns with their own mission and business objectives.

15. Fair Warning: It will take anywhere from 22 – 24 months for a successful sponsorship deal to close from the initial meeting to money changing hands.

Productivity 3

These 15 tips, along with many others, made for an extremely informative conference and I hope some of you find value in the tidbits I’m sharing. I will be applying these tips in my work going forward. Please share in the comments what tips resonate with you and share if you are applying any of them in your work.

Jennifer Esler
Volunteer Alberta

10fund

Guest Post: Ten things nonprofits want funders to know

This article originally appeared on the Ontario Nonprofit Network (ONN) blog October 17, 2016.


onnONN has heard a lot about what works and what doesn’t when it comes to funding. Through our policy work, and our outreach and engagement of our network and working groups of nonprofit leaders, we’ve heard from organizations of all sizes over the years from a variety of sectors and parts of Ontario. These ten things keep bubbling up.

So, we’re sharing them here to open a discussion about funding: how it flows, how it can be used, how it’s evaluated, and how data and information is shared. Whether it’s from government or non-government funders, what can be done to improve investment in the sector? Here’s what the nonprofit sector wants funders to know:

1. Budget flexibility: Rather than restrictions, help us innovate and invest in the essentials that we need to deliver on our missions.

2. Measuring success: Together, let’s find great ways to measure success. Focusing on overhead ratio is not an adequate way to measure our work or missions.

3. A resilient workforce: Your funding practices determine whether we can offer decent work and avoid losing our best and brightest to other sectors with better salaries, more secure employment, and benefits.

4. Meaningful evaluation: We want you to work with us to develop appropriate evaluation strategies that can help us to do our work better, while also leading to learnings for both of us.

5. Budget size: To foster healthy growth in the sector, let’s find alternatives to funding rules based on current budget size (aka Budget Testing– limiting funding based on an organization’s current budget size.) This can perpetuate existing inequities and hamstring growing nonprofits. How can an organization grow if it’s always pegged as “small”?

6. Applications: Help reduce costs to apply for funding- use a streamlined, fast-tracked application process and letters of intent.

7. Admin burden proportionate to funding: Adopt application processes, reporting requirements, and expected outcomes proportional to the level of funding provided (and vice versa).

8. Share what’s happening: Talk about the other projects or programs you fund. If you give us information and share data, we can build more effective partnerships.

9. Work with other funders: To streamline funding administration, create common granting guidelines, application forms, and reporting processes.

10. Matching funds: Do away with requiring matching funding as a condition of being approved for a grant; many rural, small, and newer organizations will especially benefit, including those serving marginalized populations.

Liz Sutherland
ONN

Header image: WOCinTech

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Alberta Provincial Budget – What does it mean for nonprofits?

Legislature 2On October 27, the new NDP Alberta Government announced the budget and revealed very few surprises. The NDP election platform is reflected in the Alberta budget.

Volunteer Alberta reflected on the budget and identified a few highlights – we have shared them with our members, and now are sharing them more broadly.

Thousands of Albertans gave their opinions through consultations leading up to Budget Day. Realizing that energy will continue to be the core of our economy, Albertans stated in the consultations that we need to diversify our economy and not remain completely reliant on the energy sector.

The three priorities outlined in the budget are:

  1. Stabilize public services – stabilizing frontline public services including health care, education and social services
  2. Plan a balanced budget
  3. Act on jobs and diversification – stimulating job creation, economic growth and diversification

What does this mean for the nonprofit sector?

The budget reflects the government’s commitment to family and community and services to vulnerable Albertans.

  • It includes a 25 million increase in Family and Community Support Services
  • $50 Million increase to Community Facility Enhancement grant budget and increases for the Alberta Foundation for the Arts
  • Job creation programs include a $5000 grant for new fulltime positions beginning January 1st 2016 which will support up to 27,000 new jobs each year, through to 2017
  • Nonprofit eligibility applies to the job creation grant. Also, STEP (Summer Temporary Employment Program) has been reinstated with $10 Million in 2016. This is a valuable nonprofit resource in supporting community based programs and services
  • In addition, $15 Million has been budgeted for women’s shelters to address family violence

For more information about the budget please visit the Government of Alberta 2015 Budget website.

Jennifer Esler
Volunteer Alberta

15 Tips to Get Sponsored – reflections from the Western Sponsorship Congress

static1.squarespace.comI recently attended the Western Sponsorship Congress two day event in Calgary. I met a variety of people, sat in on some amazing sessions, and heard great tidbits from the group chats in the main ballroom.

Reflecting on all I heard, I went through my notes and found 15 insightful tips, trends, and insights to keep in mind when considering sponsorship.

CONSIDERATIONS FROM THE KEYNOTE:
Brent Barootes from Partnership Group presented some very relevant information about sponsorship in today’s world.

1. Declines in traditional marketing channels (newspaper ads, TV commercials, etc.) has freed up more money in corporate sponsorship budgets.

2. Sponsorship budgets (on average) rose from 5% in 2007, to 25% in 2014 out of the marketing budgets of corporations.

3. Sponsors want to be fully integrated into the marketing strategy of your event, cause, or organization.

4. Corporations prefer product placement or brand placement (ex. at your event) to advertisements.

5. Many corporations are looking to engage their employees in new and innovative ways to showcase their company and deliver an increased return on investment (ROI).

BREAKOUT SESSIONS HIGHLIGHTS

6. Find a sponsorship partnership that excites you – this is just as important (maybe even more important) as the amount of money that exchanges hands.

7. Building a good relationship is a fundamental part of sponsorship – the discovery part of the relationship (the first few meetings) can help both parties understand the roles, outcomes, and responsibilities of the partnership.

8. Share your cause with potential sponsors. Sponsors are looking to align with causes that will help them make their world (community/market) a better place.

9. Consider video as a way to add extra value to your communications (campaigns, emails, website, or as a stand-alone awareness piece). Video is a great way to showcase sponsors and may attract a specific video sponsorship.

10. Think creatively and offer potential themes for you and your sponsorship partner to build the sponsorship around. (Instead of offering different sponsorship levels – see tip #11) Pick something that you and your sponsor can grow together, so their sponsorship can continue year-round and not end with a specific event.

Staff meetingPANEL DISCUSSION HIGHLIGHTS
In my opinion this was the MOST interesting and educational session of the whole event! The panel discussion, ‘One Size Doesn’t Fit All’ featured four representatives from different businesses (Telus, Cenovus, Remax Real Estate, and North Peace Savings & Credit Union) who shared what they look for when considering potential sponsorship opportunities.

11. Don’t spend time creating the ‘typical sponsor packages’ (Gold, Silver, Bronze) – they do not work because they are outdated and not tailored for mutual benefit.

12. Pick-up the phone when approaching smaller businesses (like Remax and Credit Union). Chatting about the problem, issue, or opportunity will help both parties see possible solutions. They may offer advice or steer you to the right “pile of money” and aide you in the application process – and help build the relationship.

13. Do your homework! Be well aware of a sponsors market, product, what they do, why they do it, and the reasons why they donate. (This is especially important for larger corporations. Most large corporations have online forms – tailor your online application with the information you discover in your research.)

Bonus Tip: If you know someone within the company, follow-up with an email or phone call to make them aware of your application.

14. Know your own stuff! Know your stats, your mission, your audience, and what your objectives are. Be well prepared for meetings – you will come across as genuine and credible. Show the company how they can help drive your mission and how it aligns with their own mission and business objectives.

15. Fair Warning: It will take anywhere from 22 – 24 months for a successful sponsorship deal to close from the initial meeting to money changing hands.

Productivity 3

These 15 tips, along with many others, made for an extremely informative conference and I hope some of you find value in the tidbits I’m sharing. I will be applying these tips in my work going forward. Please share in the comments what tips resonate with you and share if you are applying any of them in your work.

Jen Esler
Volunteer Alberta

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